Project: Efficient Public Sector Fleet Operations

Reference: TE249

Last update: 23/01/2006 15:29:03

Objectives

Existing TransportEnergy BestPractice publications focus predominantly on the commercial road freight industry within the Private Sector. However, the benefits of improved efficiency and sustainability could be increased considerably if good practice guidance was extended to consider the Public Sector.

Large fleets are operated by many public sector organisations, including Local Authorities, NHS Trusts, The Environment Agency and the like. The Ministry of Defence's 2002/3 Defence annual road safety report estimated total losses due to road traffic accidents of £100.24m.
Therefore, it is vitally important that these public sector bodies achieve best value for public expenditure, and improved efficiency within their commercial vehicle operations is an ideal way of reducing costs.

It is recommended that a Good Practice Guide is produced to review operational efficiency within Public Sector fleets and to identify areas for potential efficiency improvements. By reviewing operational efficiency and identifying ways of improving fleet performance, the Public Sector can benchmark its efficiency against that evident within the Private Sector.

Description

Baseline information on understanding, designing and running public sector fleets. Case studies show performance measurement and benchmarking best practice.

Contractor(s)

AEA Technology Environment
Harwell Business Centre, Didcot, Oxfordshire, OX11 0QJ
+44 (0)1235 432201

Contract details

Cost to the Department: £38,269.00

Actual start date: 01 July 2004

Actual completion date: 01 September 2005

Publication(s)

Efficient Public Sector Fleet Operations
Author: Freight Best Practice
Publication date: 01/09/2005
Free Publication
£0.00
Source: Freight Best Practice
More information: http://www.freightbestpractice.org.uk/imagebank/TE249%20Efficient%20Public%20Sector%20fleet%20Operations.pdf

Summary of results

  1. If you are a public sector manager and have any
    responsibilities that concern fleet operations (see section 1.2
    above), your organisation can benefit. By implementing best
    practice in fleet operations, you can reduce both operating
    costs and the environmental impact of your fleet. This, in
    turn, will help you to achieve the dual aims of ensuring best
    value for public money and promoting an environmentally
    sensitive transport policy.

    The guide is split into five main sections:
    Section 2 - The role of the public sector fleet: a
    note for strategic managers - this section outlines
    important issues that need to be considered by strategic
    managers to understand the role played by fleet
    operations in delivering quality public sector services
    Section 3 - Understanding public sector fleet
    operations - this section defines the characteristics of
    public sector fleet operations, outlining an operational
    checklist and introducing the 'tools' for best practice
    Section 4 - Designing and reviewing the operation
    - this section covers the planning that needs to be done
    by strategic and fleet managers, such as reviewing
    operations, operational risk, financing, vehicle specification
    and more strategic considerations, such as outsourcing
    Section 5 - Running the operation - this section
    describes the actual management of the fleet itself,
    including ways of improving efficiency through reducing
    fuel consumption and optimising vehicle utilisation
    Section 6 - Improving the operation - this section
    suggests ways of keeping your operation 'fit and healthy'
    through the use of the management tools of
    benchmarking and key performance indicators (KPIs)
  2. If you are a public sector manager and have any
    responsibilities that concern fleet operations (see section 1.2
    above), your organisation can benefit. By implementing best
    practice in fleet operations, you can reduce both operating
    costs and the environmental impact of your fleet. This, in
    turn, will help you to achieve the dual aims of ensuring best
    value for public money and promoting an environmentally
    sensitive transport policy.

    The guide is split into five main sections:
    Section 2 - The role of the public sector fleet: a
    note for strategic managers - this section outlines
    important issues that need to be considered by strategic
    managers to understand the role played by fleet
    operations in delivering quality public sector services
    Section 3 - Understanding public sector fleet
    operations - this section defines the characteristics of
    public sector fleet operations, outlining an operational
    checklist and introducing the 'tools' for best practice
    Section 4 - Designing and reviewing the operation
    - this section covers the planning that needs to be done
    by strategic and fleet managers, such as reviewing
    operations, operational risk, financing, vehicle specification
    and more strategic considerations, such as outsourcing
    Section 5 - Running the operation - this section
    describes the actual management of the fleet itself,
    including ways of improving efficiency through reducing
    fuel consumption and optimising vehicle utilisation
    Section 6 - Improving the operation - this section
    suggests ways of keeping your operation 'fit and healthy'
    through the use of the management tools of
    benchmarking and key performance indicators (KPIs)