Procurement and contract management
In 2011-12 DVLA awarded or extended 78 contracts valued at around £325 million. The Agency also developed and increased its capability to manage key suppliers making the best use of their skills and capabilities, actively contributing to the management and mitigation of the Agency’s commercial risks.
During the year we:
- Delivered projected savings of over £55 million from our contracts in year, around £10 million of which represents a recurring annual contribution towards our £100 million efficiency target.
- In line with the Cabinet Office measures for our commercial activity, ensured compliance with the Government’s Transparency Agenda in advertising contracts and publishing contract award information.
- Proactively engaged with Cabinet Office Crown Representatives on commercial activities, including ICT, Mail, and SME contracting.
- Acted as procurement lead for high value pan-Government contracts for polycarbonate cards and for credit/debit card transaction services.
- Led the negotiations on behalf of the DfT for supply contracts in the areas of printing, postage and recruitment.
- Awarded a new contract for wheelclamping which has been operational since November 2011. The Contract includes provisions to enable action to be taken against uninsured vehicles, in addition to its core purpose of acting against unlicensed vehicles, if and when required by the Agency.
- Contributed to the Government’s Small and Medium Enterprises (SME) agenda by publication of a DVLA SME strategy and by taking a proactive approach to engaging with small and medium sized businesses through various events.
- Prepared the ground of our major ICT and Front Office Counter Services contracts (the latter on a pan-Government basis), comprehensively consulting with the market and key stakeholders in government.
DVLA Estate
Following successful delivery of an Estates Transformation Programme, DVLA now has modern and flexible accommodation that has helped reduce its running costs by over £20 million over 10 years. The Agency has introduced initiatives that are considered best practice for space standards and utilisation well ahead of Government Property Unit targets. The introduction of non-territorial working across the Swansea campus sites has contributed to space standards now averaging at 8 square metres per workstation with utilisation as low as 6 square metres per FTE in some locations. Over 11,600 square metres of accommodation has been vacated and returned to landlords. This is equivalent to a 14 per cent reduction of the Swansea Headquarters accommodation.
During 2011-12:
- DVLA actively promoted sharing of vacant space at a number of its local offices including HM Revenue and Customs and the Crown Prosecution Service. As a result of this our running costs have been reduced, helping other departments vacate their existing premises which in turn, has reduced the overall size of the wider civil estate.
- Utilised our extensive meeting and conference facilities for other government departments.
- Consolidated our joint working with the UK Border Agency and Identity and Passport Service, who now operate a customer facing operation from our Swansea Estate.
- We have continued to improve the environmental performance on our estate, for more information see sustainability report.
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